Showing all posts tagged #leadershipgatheringkc:


Leadership Gathering January 2018

Posted on January 26th, 2018


Leadership Gathering - Produciton Design and Consulting

Posted on September 7th, 2015



The inception for this two day conference hosting 1000 VIPs event was put in motion less than three months before the event! Therefore ideation of concept; iteration of prototype, approval of concept; partnership in developing story and production management prepping cast and crew; ordering of materials; leadership of assembly: continuity of brand in every part of stage, room, handout, and communication: coordination of rehearsal; programming of lighting, video, and special effects cues; execution of audio including a last minute live voiceover intro by yours truly. What an exciting project to be part of!

The budget for the scenic and lighting was <$5K so that alone presented constraint that drove creativity. The fact that our timeline was tight was fuel to move fast and actually helped leverage pushing past doubt and leading to excitement about our concepts during ideation. Key elements of this design were built on the request of a large screen that could carry the brand of the organization. The budget required us to create an unique workaround to simulate a properly blended projection mapping rig and "fake it" with some clever finesse and the reminder that guests won’t know the difference if we are strategic in how we craft our graphics and video assets.

The idea of a B-Stage presented multiple challenges that yielded the iteration of multiple special additions to the experience: LEDtape that outlined the stage (and provided uplight - or maybe it was the other way around). Communication banners (that added to the branding and communication - or provided depth in every video shot). Finally, which was better: the excitement of transitions with the additional entrances and focus shifting for the narration, the eye contact and authenticity of new ideas in a town hall segment of the communication, or the up close excitement of key performances that literally break the fourth wall!

The buzz and excitement about the project was useful in leveraging contribution from numerous collaborators. Delegation to key personalities was key in leadership of execution. It was beautiful to see many people leverage their talents and a number of young team members realize new passions as they learned new skills on the fly!

Here are some of my favorite moments.


Intermission between sessions the first night. I love tables and chairs for a conference.


This silhouette moment from the opening medley - I hope Michael Jackson would have been proud. Top image also from the opening medley - covering Hey Ya by Outkast.


From the opening medley - I believe this was Shake It Off.


A shot from house right showing a bit of the room. We really have transformed the old warehouse. I remember doing our walk-through when we first purchased this space. It used to have columns in the middle of the room. Oh, and dirt floor with vile things growing in the puddles...


I like this shot during worship that also shows some of the table decorations that I helped braintrust the design of. Please forgive the odd looking text on the screen due; to the fact that I snapped the photo exactly on the CG transition.


The Kensington founders and their wives on stage together. It’s a beautiful encouragement to see them still be close friends 25 years later.


I love how my friend Michael Duggan programs lights. It’s fun to see my plot come to life!


It was an honor to get to run audio for day two of the event. Here’s the view I had of the keynote speaker teaching from the B-stage in the middle of the room.


A panoramic shot of the room. I wish I had taken a reverse angle of the room in use. The best I can do is the following photo.


My view of the room from above the stage while working on projection. Collaboration and intentional choice was made even to each centerpiece on the tables.


This is day two of our set-up and we're somehow calm in spite of being way behind planned schedule. 24 hours prior all we had was the arch in place and the wrong size fabric. RoseBrand had sent us the wrong width due to a mis-labeling error in their sewing department. They overnighted us the correct size and we were able to work past midnight to get everything ready for doors to open the next morning for another event that was using the room. The team was great as we flexed through the setback and found other useful things to do with our time on day 1 and the first half of day 2. Thankfully we had kept a second day of setup on the schedule; if not, we would not have had a chance for the vision to have turned out as you see in these images.


Early sketch of what it would take to pull off the custom built screen that required no support beams so that the silhouette moment could happen. Leadership, creativity, design - it’s all problem solving!



Leadership Gathering

Posted on September 7th, 2015

Produciton Design and Consulting

The inception for this two-day conference hosting 1000 VIPs event was put in motion less than three months before the event! Even with the crazy timeline (and perhaps because of it) it was an honor and a privilege to be asked to design and lead production for this event.
  • ideation of concept
  • refining concept to fit inside the constraint of $5K
  • iteration of prototype
  • approval of concept
  • partnership in developing story and production management
  • prepping cast and crew
  • Collaboration and intentional choice for continuity of brand in every part of stage, room, handout, and communication
  • Producing uniquely formatted videos and graphic assets
  • ordering of materials
  • leadership of construction/assembly
  • rush-order of mislabeled box of material and adaptability to rework setup plan
  • coordination of rehearsal
  • programming of lighting, video, and special effects cues
  • execution of audio including a last minute live voiceover intro by yours truly

Constraints drive creativity. Moving fast actually helps leverage pushing past doubt and leads to excitement about our concepts during ideation. Leadership, creativity, design - it’s all problem solving! The buzz and excitement about the project was useful in leveraging contribution from numerous collaborators. Delegation to key personalities was key in leadership of execution. It was beautiful to see many people leverage their talents and a number of young team members realize new passions as they learned new skills on the fly!

Feel free to read the full detailed version of this blog post if you’re curious for more of the story.


Eric Wolfe

Visual Artist and Leader. Production Designer and Consultant. Developer of Ideas. Maximizer of Resources. Strategic Thinker. Creative Innovator. Husband. Father. Philosopher. Photographer. Backpacker. Athlete. Cook. Artisan. He shares thoughts here about all of the above. He would love to connect to partner in coaching and revealing beauty to enhance story and experience. Please do reach out!